You keep the box of supplier invoices. We give you back clean numbers for your accountant and every invoice neatly filed by month.
| Ftira x 24 | 21.60 |
| Hobz biz-zejt x 12 | 18.00 |
| Pastizzi tray | 12.30 |
No apps to learn and no passwords to share. If you can put invoices in a box, you can use this service.
Invoices, credit notes and Z-readings go in a box. We collect it, or you send photos if that is easier.
Each page goes into your own private folder. Nothing is mixed with other businesses.
AI reads printed and handwritten invoices. Fixed rules then test every number.
We compare anything unclear with the paper before you receive it. You get numbers you can trust.
Two things land in your inbox: a spreadsheet for your accountant and your scanned invoices, renamed and sorted.
Every invoice as one row, with VAT split at 0%, 5% and 18%.
| Date | Supplier | Net | VAT | Total | Paid by | Status |
|---|---|---|---|---|---|---|
| 01/10/2026 | Farsons | 204.26 | 33.20 | 237.46 | Cheque 1331 | verified |
| 02/10/2026 | Nectar | 73.80 | 13.28 | 87.08 | Cash | verified |
| 14/10/2026 | Island Bakery | 51.90 | 0.00 | 51.90 | Bank transfer | verified |
Every scan gets the supplier and date as its name, then goes into a folder by year and month.
Any paper can be found in seconds, by you, your accountant or an inspector.
Does your accountant want a different layout, extra columns or a separate table for each shop? We build it the way your business needs it.
Ask usReading is only half the job. Every invoice passes fixed checks that do not depend on how confident the AI feels.
Net plus VAT at 0%, 5% and 18% must equal the printed total, to the cent.
Product lines, or handwritten euro and cent columns, must add up to the total.
Future dates, very old dates and a swapped day and month are caught.
Names match your supplier list, even with "Ltd" or "& Sons" spelled differently.
The same invoice scanned twice is flagged, never counted twice.
Pages of one invoice are joined into one record. Missing pages are reported.
When a check fails, the invoice is marked with the exact reason, for example "day and month may be swapped". A person looks at the paper, corrects it and only then sends it to you.
Your invoices show your suppliers, your prices and your margins. We treat them that way, with the same care a bank or an accountant would.
Processing runs on our own server in Finland, under EU data protection law (GDPR).
Each client has a private folder and is marked on every record. No other client can see your data.
No access to your email, bank or accounts is needed. You only hand over the invoices.
Files and data always travel over encrypted connections, the same kind your bank uses.
We use a business AI service whose terms exclude using your invoices to train its models.
Your invoices are checked by the person who handles your account and nobody else.
Leave at any time and we delete your data, and we give you a copy first.
Every client signs a GDPR data processing agreement that says exactly what we do with their data.
These screenshots come from the system running at Jumbo Convenience in Marsalforn. For data protection, the figures shown are test numbers, not the shop's real data.
This is the automation that does the work. Each box is one step.
Type a question in plain words and get the answer with the original invoice next to it.
Pick dates and see VAT collected on sales, VAT paid on purchases and what you owe.
Add your other costs and see how much to put aside for income tax and social security.
Cheques, cash and bank transfers read from the notes on each invoice.
Built for Jumbo Convenience in Marsalforn, Gozo, and used on its invoices every week.
Gozo suppliers send everything from printed cash sales to handwritten delivery forms with euros and cents in separate columns. Each supplier's quirks, such as BCRS deposits or returned crates, are written down once as a rule.
Most shops on the island buy from the same distributors, so those rules are ready on your first day.
No contract for the first month. The first two months are at a reduced price while we set up your suppliers.
Small shops, cafés and bakeries with a few regular suppliers.
Mini markets and restaurants with daily deliveries. Includes product lines.
Larger stores and businesses with several outlets, priced on your real volume.
One-time setup from €150: we add your suppliers and agree the report layout with your accountant. Prices exclude VAT.
The invoice service is where most clients start. Once your data is clean, a lot more becomes possible.
The screens shown above, built on your own invoices.
Tell us which job takes your time every week. If it repeats, it can usually be automated.
No. You keep your invoices in a box, as you do today. We collect them, or you send photos from your phone if that is easier.
No. Your invoices are kept in a private folder for your business only, processed on a private server in the EU, and checked only by the person who handles your account.
No. Your accountant stays your accountant. We give them clean, checked data, which saves them time and often lowers their fees.
Every number is tested by fixed rules. Anything that does not add up is marked with the reason, and a person checks it against the paper before you receive it.
Yes. Handwritten delivery forms are common in Gozo, and the system is built for them, including separate euro and cent columns and crossed-out corrections.
Yes. Columns, layout and grouping are set up during setup to match what your accountant works with.
Give us one week of invoices. We return the finished spreadsheet and sorted files, and you decide if it is worth it.
